ERASMUS+ STAFF MOBILITY FOR TRAINING
Erasmus+ Staff Mobility for Training enables academic and administrative staff employed at Ankara Science University to participate in professional development activities at a higher education institution or another eligible organisation abroad.
The planned activity must be directly related to the staff member’s duties and professional field at the University and must contribute to their professional development.
Scope and Objectives of the Mobility
Staff Mobility for Training aims to:
- Improve the professional knowledge and skills of staff,
- Enable staff to observe the working methods and good practices of other institutions,
- Support the exchange of knowledge and experience,
- Facilitate the transfer of new methods and practices to the University,
- Contribute to the development of international institutional cooperation.
Eligible activities may include:
- On-the-job training,
- Job shadowing and observation activities,
- Study visits,
- Structured training programmes,
- Staff weeks and practice-oriented training activities.
Participation in conferences is not considered an eligible activity within the scope of Staff Mobility for Training.
Who Can Apply?
Academic and administrative staff who are employed on a full-time or part-time basis at Ankara Science University and actively work at the University may apply.
Applicants who have an employment contract with the University are not required to hold a permanent staff position.
The planned training must:
- Be related to the staff member’s field of work,
- Contribute to their professional development,
- Include a full-time programme,
- Be accepted by the host institution or organisation,
- Be described on a daily basis in the Mobility Agreement for Training.
Host Institutions and Inter-Institutional Agreements
The training activity may be carried out at:
- Higher education institutions holding an ECHE,
- Enterprises,
- Education and research centres,
- Public institutions and private organisations,
- Chambers of commerce and professional associations,
- Schools and foundations,
- Non-profit organisations,
- Organisations operating in the fields of career guidance, consultancy and professional development.
For Staff Mobility for Training carried out in countries associated with the Programme, an inter-institutional agreement between Ankara Science University and the host institution or organisation is not compulsory.
For activities carried out at a higher education institution in a third country not associated with the Programme, an inter-institutional agreement may be required in accordance with the rules of the relevant project period.
Duration of the Activity
For mobility activities carried out in countries associated with the Programme, the activity period may last from a minimum of 2 consecutive days to a maximum of 2 months, excluding travel days.
For mobility activities carried out in third countries not associated with the Programme, the minimum activity period is 5 consecutive days, excluding travel days. The maximum duration is 2 months.
Staff Mobility for Training is a full-time activity. Individual support is provided only for the days on which full-day training activities are completed and properly documented.
The maximum number of activity days to be funded by the University is specified in the relevant application call.
Application and Evaluation
Applications are submitted through TURNAPortal within the dates announced by the Erasmus Coordination Office.
The required application documents, available quotas, evaluation criteria, grant status and mobility calendar are specified in the relevant call. Applications are evaluated by the Erasmus Selection Committee according to the criteria announced in advance.
Applications from academic and administrative staff are received and evaluated within the same Staff Mobility for Training call.
Staff members who wish to participate without receiving an Erasmus+ grant must also apply and take part in the selection process.
Documents to Be Prepared Before the Mobility
Staff members selected for mobility must prepare the following documents:
- Mobility Agreement for Training
- Invitation Letter
- Euro-denominated bank account details
- Grant Agreement
- Passport, visa and insurance documents
- Other documents requested by the University
The Mobility Agreement for Training describes the objectives of the activity, the training programme, the expected outcomes and the contribution of the mobility to the staff member’s professional development. It must be approved by the staff member, Ankara Science University and the host institution or organisation before the mobility begins.
To ensure that all procedures are completed on time, the documents should preferably be submitted to the Erasmus Coordination Office at least 15 days before the planned mobility date.
Official Assignment Procedures for Travel Abroad
The official assignment procedure for the selected staff member is initiated through an official letter sent by the Erasmus Coordination Office to the relevant academic or administrative unit after the required documents have been completed.
The staff member must submit the invitation letter, the approved Mobility Agreement for Training and any other requested documents to the Erasmus Coordination Office on time.
The assignment request is submitted for the approval of the authorised boards and authorities in accordance with the internal procedures of Ankara Science University. Selection for Erasmus+ mobility does not replace the requirement to obtain official authorisation for travel abroad.
Grant and Payment Procedures
The Erasmus+ grant is intended to contribute to the additional costs arising from mobility and is not designed to cover all expenses incurred abroad.
The estimated grant amount is calculated according to:
- The destination country,
- The number of funded activity days,
- The travel distance,
- The type of travel,
- The grant amounts applicable to the relevant contractual period.
After the pre-mobility documents have been completed and the Grant Agreement has been signed, the first grant payment is transferred to the staff member’s Euro-denominated bank account according to the payment rate determined by the University. The payment rate and payment conditions are specified in the Grant Agreement.
The final grant amount is calculated after the mobility based on the actual activity dates stated in the Certificate of Attendance. Any remaining grant amount is paid after all required post-mobility documents have been submitted.
Daily Staff Grant Amounts for the 2026 Contract Period
| Country group | Host countries | Daily grant |
|---|---|---|
| Group 1 Countries | Austria, Belgium, Denmark, Finland, France, Germany, Iceland, Ireland, Italy, Liechtenstein, Luxembourg, the Netherlands, Norway and Sweden, together with third countries not associated with the Programme in Regions 13 and 14 | EUR 171 |
| Group 2 Countries | Czechia, Estonia, Greece, Greek Cypriot Administration of Southern Cyprus, Latvia, Malta, Portugal, Slovakia, Slovenia and Spain | EUR 153 |
| Group 3 Countries | Bulgaria, Croatia, Hungary, Lithuania, North Macedonia, Poland, Romania and Serbia | EUR 133 |
| Other Countries | Third countries not associated with the Programme in Regions 1–3 and 5–12 | EUR 190 |
For staff mobility activities lasting longer than 14 days, 70% of the applicable daily grant amount is paid from the 15th day onwards.
No grant is paid for days on which no eligible activity is carried out or for which the training activity cannot be properly documented.
Travel Grant Support
Travel grant support is provided as a contribution to transportation expenses.
The travel distance is calculated using the European Commission’s Distance Calculator, based on the one-way distance between the location of the sending institution and the location where the activity will take place.
The amount corresponding to the relevant distance band covers both the outward and return journeys and must not be multiplied by two.
Travel Grant Amounts for the 2026 Contract Period
| Travel distance | Standard travel grant | Green travel grant |
|---|---|---|
| 10–99 km | EUR 28 | EUR 56 |
| 100–499 km | EUR 211 | EUR 285 |
| 500–1,999 km | EUR 309 | EUR 417 |
| 2,000–2,999 km | EUR 395 | EUR 535 |
| 3,000–3,999 km | EUR 580 | EUR 785 |
| 4,000–7,999 km | EUR 1,188 | EUR 1,188 |
| 8,000 km or more | EUR 1,735 | EUR 1,735 |
Green travel refers to journeys completed using low-carbon means of transport, such as trains, buses or shared cars.
To qualify for green travel support, green means of transport must be used for both the outward and return journeys, and more than half of the total journey must be completed using these means of transport.
Where necessary, additional individual support may be provided for travel days before and after the activity:
- Up to a total of 2 days for standard travel,
- Up to a total of 6 days for green travel.
For current conditions and the documents to be submitted, please refer to the Erasmus+ Green Travel Support page.
Please note: Grant amounts may vary according to the contractual period. The applicable project period, application call and Grant Agreement signed with the staff member are taken as the basis for determining the final grant amount.
Documents to Be Submitted After the Mobility
After completing the activity, the following documents and procedures must be completed:
- Certificate of Attendance
- Boarding passes and other relevant travel documents
- Entry and exit record obtained through e-Government
- Relevant transport documents where green travel has been used
- Online Participant Report
- Back to Office Report, where requested by the University
The Certificate of Attendance must clearly indicate the actual start and end dates of the activity and the type of mobility completed.
Zero-Grant Participation
Staff members may participate in the mobility without receiving an Erasmus+ grant, provided that they complete the application and selection process and prepare all required documents.
Zero-grant participation does not remove any academic, administrative or documentary obligations associated with the mobility.
Application dates, available quotas, evaluation criteria, grant amounts and required documents are specified in the relevant application call. The current application call and the rules applicable to the relevant contractual period shall prevail.