ERASMUS+ STAFF MOBILITY FOR TEACHING
Erasmus+ Staff Mobility for Teaching enables academic staff with teaching duties at Ankara Science University to teach at a higher education institution abroad with which the University has an Erasmus+ agreement and to strengthen academic cooperation between the institutions.
Objectives of the Mobility
Staff Mobility for Teaching aims to:
- Enable students to benefit from the knowledge and experience of academic staff from different countries,
- Support the exchange of academic knowledge, expertise and good practices,
- Contribute to the development of new teaching methods and pedagogical approaches,
- Strengthen academic cooperation between higher education institutions.
Who Can Apply?
Academic staff who are employed on a full-time or part-time basis at Ankara Science University, actively work at the University, and have teaching duties may apply. Applicants who have an employment contract with the University are not required to hold a permanent staff position.
The following conditions must be met:
- A valid inter-institutional agreement covering staff mobility for teaching must exist between Ankara Science University and the host higher education institution,
- An invitation or acceptance must be obtained from the host institution,
- The planned activity must be compatible with the applicant’s academic field,
- A Mobility Agreement for Teaching approved by all parties must be prepared,
- The application must be completed through TURNAPortal within the dates specified in the relevant call.
Inter-institutional agreements determine the higher education institutions and academic fields available for mobility.
Duration of the Activity and Teaching Hours
For mobility activities carried out in countries associated with the Programme, the activity period may last from a minimum of 2 consecutive days to a maximum of 2 months, excluding travel days.
For mobility activities carried out in third countries not associated with the Programme, the minimum activity period is 5 consecutive days, excluding travel days.
For activities lasting one week or less, at least 8 hours of teaching must be delivered. For activities lasting longer than one week, the minimum number of teaching hours is increased in proportion to the duration of the activity.
Where teaching and training activities are combined, the minimum teaching requirement for an activity lasting one week or less is 4 hours.
The maximum number of activity days to be funded by the University is specified in the relevant application call.
Application and Evaluation
Applications are submitted through TURNAPortal within the dates announced by the Erasmus Coordination Office.
The application documents, available quotas, evaluation criteria, grant status and mobility calendar are specified in the relevant call. Applications are evaluated by the Erasmus Selection Committee according to the criteria announced in advance.
Staff members who wish to participate without receiving an Erasmus+ grant must also apply and take part in the selection process.
Documents to Be Prepared Before the Mobility
Staff members selected for mobility must prepare the following documents:
- Mobility Agreement for Teaching
- Invitation Letter
- Euro-denominated bank account details
- Grant Agreement
- Passport, visa and insurance documents
- Other documents requested by the University
The Mobility Agreement for Teaching describes the objectives, content, teaching programme and expected outcomes of the activity. It must be approved by the staff member, the sending institution and the host institution before the mobility begins.
To ensure that all procedures are completed on time, the documents should preferably be submitted to the Erasmus Coordination Office at least 15 days before the planned mobility date.
Official Assignment Procedures for Travel Abroad
The official assignment procedure for the selected staff member is initiated through an official letter sent by the Erasmus Coordination Office to the relevant academic unit after the required documents have been completed.
The staff member must submit the invitation letter, the approved Mobility Agreement for Teaching and any other requested documents to the Erasmus Coordination Office on time.
The assignment request is submitted for the approval of the authorised boards and authorities in accordance with the internal procedures of Ankara Science University. Selection for Erasmus+ mobility does not replace the requirement to obtain official authorisation for travel abroad.
Grant and Payment Procedures
The Erasmus+ grant is intended to contribute to the additional costs arising from mobility and is not designed to cover all expenses incurred abroad.
The estimated grant amount is calculated according to:
- The destination country,
- The number of funded activity days,
- The travel distance,
- The type of travel,
- The grant amounts applicable to the relevant contractual period.
After the pre-mobility documents have been completed and the Grant Agreement has been signed, the first grant payment is transferred to the staff member’s Euro-denominated bank account according to the payment rate determined by the University. The payment rate and payment conditions are specified in the Grant Agreement.
The final grant amount is calculated after the mobility based on the actual activity dates stated in the Certificate of Attendance. Any remaining grant amount is paid after all required post-mobility documents have been submitted.
Daily Staff Grant Amounts for the 2026 Contract Period
| Country group | Host countries | Daily grant |
|---|---|---|
| Group 1 Countries | Austria, Belgium, Denmark, Finland, France, Germany, Iceland, Ireland, Italy, Liechtenstein, Luxembourg, the Netherlands, Norway, Sweden | EUR 171 |
| Group 2 Countries | Czechia, Estonia, Greece, Greek Cypriot Administration of Southern Cyprus, Latvia, Malta, Portugal, Slovakia, Slovenia, Spain | EUR 153 |
| Group 3 Countries | Bulgaria, Croatia, Hungary, Lithuania, North Macedonia, Poland, Romania, Serbia | EUR 133 |
| Other Countries | Third countries not associated with the Programme in Regions 1–3 and 5–12 | EUR 190 |
For staff mobility activities lasting longer than 14 days, 70% of the applicable daily grant amount is paid from the 15th day onwards.
No grant is paid for days on which no eligible activity is carried out or for which the relevant activity cannot be documented.
Travel Grant Support
Travel grant support is provided as a contribution to transportation expenses.
The travel distance is calculated using the European Commission’s Distance Calculator, based on the one-way distance between the location of the sending institution and the location where the activity will take place.
The amount corresponding to the relevant distance band covers both the outward and return journeys and must not be multiplied by two.
Travel Grant Amounts for the 2026 Contract Period
| Travel distance | Standard travel grant | Green travel grant |
|---|---|---|
| 10–99 km | EUR 28 | EUR 56 |
| 100–499 km | EUR 211 | EUR 285 |
| 500–1,999 km | EUR 309 | EUR 417 |
| 2,000–2,999 km | EUR 395 | EUR 535 |
| 3,000–3,999 km | EUR 580 | EUR 785 |
| 4,000–7,999 km | EUR 1,188 | EUR 1,188 |
| 8,000 km or more | EUR 1,735 | EUR 1,735 |
Green travel refers to travel using low-carbon means of transport. Travel by bus, train and shared car may be considered green travel.
To qualify for green travel support, green means of transport must be used for both the outward and return journeys, and more than half of the total journey must be completed using green transport.
For current green travel conditions and the documents to be submitted, please refer to the Erasmus+ Green Travel Support page.
Please note: Grant amounts may vary according to the contractual period. The applicable project period, application call and Grant Agreement signed with the staff member are taken as the basis for determining the final grant amount.
Documents to Be Submitted After the Mobility
After completing the activity, the following documents and procedures must be completed:
- Certificate of Attendance
- Boarding passes and other relevant travel documents
- Entry and exit record obtained through e-Government
- Relevant transport documents where green travel has been used
- Online Participant Report
- Back to Office Report, where requested by the University
The Certificate of Attendance must clearly indicate the actual activity dates, the type of mobility and the total number of teaching hours delivered.
Zero-Grant Participation
Staff members may participate in the mobility without receiving an Erasmus+ grant, provided that they complete the application and selection process and prepare all required documents.
Zero-grant participation does not remove any academic, administrative or documentary obligations associated with the mobility.
Application dates, available quotas, evaluation criteria, grant amounts and required documents are specified in the relevant application call. The current application call and the rules applicable to the relevant contractual period shall prevail.