DUTY AND AUTHORITY OF THE PRIVATE SECRETARY
- To ensure an effective and efficient working environment for the Rector's Office, to prepare a daily work schedule in accordance with instructions, to organize their meetings, to organize domestic and international missions, and to ensure the execution of representation and protocol services.
- To ensure the most efficient use of the Rector's limited time by ensuring a proper appointment schedule.
- On behalf of the Rector, to ensure the most efficient use of religious and national Determining the procedures to be applied in the preparation and sending of greeting cards for holidays and special day celebrations, providing support to the Press and Public Relations Directorate,
- Determining the procedures to be applied to documents referred to the Private Secretary Directorate,
- Preparing the folder spines and dividers for files prepared according to the Standard File Plan to archive documents received by or sent from the Private Secretary Directorate. To determine,
- The Rector and Vice Rectors are responsible for all matters Supporting the Press and Public Relations Directorate in protocol, visit, and ceremonial matters,
- Performing other duties assigned by the Rector,
- Executing the Office's business and procedures, announcing and following up on its orders and instructions to the relevant parties, and obtaining and submitting requested information and documents from both within and outside the institution in a timely manner, to the Office,
- Maintaining all telephone calls to the Office of the Rector and forwarding appointment requests,
- Monitoring and following up on the work of the units in accordance with the orders of the Office of the Rector,
- Signing to the Office To review submitted correspondence in accordance with correspondence rules, ensuring that any necessary corrections are made and that signed, referred, or completed documents are sent to the relevant authorities.
- To conduct research and investigations on matters requested by or submitted to the Office, and to provide supplementary information and documents.
- To conduct routine internal correspondence on matters related to the Private Secretary Unit; to handle registration, referral, filing, and follow-up matters, as well as the Office's congratulations, thanks, condolences, etc. Conduct correspondence,
- Prepare the unit activity report for the Private Secretary Unit,
- Distribute and supervise the duties of the personnel working in the Private Secretary Unit by the Private Secretary Director, organize their work, and undertake necessary work to increase the work efficiency of the personnel, train, and educate them,
- Ensure the organization and tidiness of the Private Secretary Unit's archives, and ensure that all correspondence and confidential documents that need to be kept are filed and archived in an orderly manner,