DUTIES OF THE STUDENT AFFAIRS DEPARTMENT
- Issuing student certificates and transcripts,
- Issuing transcripts,
- Issuing and issuing temporary graduation certificates to those whose graduation has been approved by the Board of Directors,
- Performing the procedures for graduating students and storing their files in the archive,
- Preparing documents for foreign students to obtain residence permits,
- Sending requests for suspension of registration to the relevant departments,
- Releasing students To send ANNEX-C2 documents to the Military Recruiting Offices,
- To process the grades of students with material errors into the computer,
- To process the leave periods of students who have suspended their registration into the computer,
- To notify the address of the student who has suspended their registration,
- To process the punishment periods of students who have received disciplinary punishment into the computer,
- To issue disciplinary status letters to students who request them,
- To collect the registration documents of students placed by the SYM, to complete their final registration, and to issue their ID cards,
- To organize the files after final registration and complete any missing documents.
- To process the registered Completing missing documents for students.
- Sending the ANNEX-C2 documents of registered male students to the Military Recruitment Offices.
- Sending the petitions of registered students who wish to be exempt from courses previously taken at other higher education institutions to the relevant units.
- Processing the courses deemed exempt by the relevant board of directors' decision into the computer.
- Preparing the documents requested by students wishing to transfer.
- Receiving the documents of students wishing to transfer and sending them to the relevant units.
- Approving the horizontal transfers by the board of directors. Notifying those accepted, registering them, and requesting their personal files from their universities.
- Processing the grading conversions of students who go abroad on the Erasmus program on the computer.
- Registering those who come from abroad on the Erasmus program on the computer, issuing residence permits, and registering the courses they will take.
- Registering those who come through the Farabi program on the computer.
- Providing counseling to students regarding student affairs in person or by phone.
- Assigning advisors to newly enrolled students.
- Preparing a list of potential graduates.
- Conducting internal and external correspondence.
- Regarding graduates and students whose registrations have been cancelled. To process students' transactions and archive their files,
- To send double major and minor program applications to the relevant units,
- To register those accepted to double major and minor programs,
- To manage the tuition fees of students who receive contribution credits. To report refunds to the Strategy and Development Department,
- To send course schedules to the relevant units for approval,
- To update approved course schedules on the computer,
- To process student registration, course enrollment, education certificate, ID, deferment, transcript, registration freeze, dismissal, horizontal transfer, exemption, scholarship, temporary graduation, diploma, etc.
- To carry out related work and procedures, prepare documents,
- To handle course assignments and enter course schedules into the system,
- To request that departments update student advisor lists at the beginning of the academic year and to add the updated list to the system, and to monitor advisor approvals,
- To enter the grades of students who go to other universities within the framework of ERASMUS and FARABI,
- To request that departments offer proposed out-of-field courses at the beginning of each semester and to add them to the system,
- KYK scholarship To ensure that the system is kept up-to-date with the transcripts,
- To send the military service and KYK lists of students whose registrations have been cancelled and who have graduated,
- To announce the departments' examination schedules, notify students, and enter the rates into the system,
- To inform the relevant departments and students of the Board of Directors' decisions regarding students who cannot take the exams due to an excuse,
- To make announcements regarding single-course exams, file applications, and carry out other procedures,
- To announce the lists of students who failed due to absences from the departments before the final exams,
- Required exams for graduation and grade-raising examsl;conduct studies,
- To regulate success rates at the end of each semester,
- To make announcements regarding students,
- To have faculty members sign the computer printouts of the transcripts at the end of each semester and to archive them properly,
- To carry out procedures related to the student council and its representation at the faculty,
- To carry out the preparation of the academic calendar,
- To carry out preparatory work regarding the student quotas to be admitted to the faculty,
- To carry out all kinds of student-related To archive documents properly,
- To identify students who have achieved success in programs,
- To monitor the entry of student information and grades into the automation system,
- To enter the information of class sections and the instructors who will teach the course into the website database before the course registration dates,
- To monitor the information uploaded to the system Checking the curriculum and correcting any errors,
- Preparing the documents for foreign students to be sent to the police and ensuring their files are organized,
- Reviewing new registration files and correcting any deficiencies,
- Conducting Summer School-related procedures,
- Coordinating with the Financial Affairs Office on internship procedures,
- Conducting student disciplinary and investigation procedures,
- Striving to work in harmony with other units for work efficiency and peace,
- Regarding the faculty's area of responsibility to prepare relevant reports and the statistics that form the basis for them;
- Informing senior managers about work and transactions performed, explaining any work that cannot be completed with justifications,
- Notifying quotas (horizontal transfer, vertical transfer, foreign students, and YKS),
- Following up YÖK and OSYM procedures and carrying out procedures in accordance with legislation,
- Establishing the student affairs information system according to the academic calendar,
- Conducting and updating YÖKSİS procedures,
- Providing scholarship students Monitoring student procedures,
- Performing grade promotion procedures at the end of each year,
- Keeping the Student Affairs Information System constantly updated and responding promptly to any problems that arise,
- Collecting and fully archiving exam documents at the end of each semester,