DUTIES AND RESPONSIBILITIES OF THE PRIVATE SECRETARY
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To ensure an environment in which the Rector's Office can work effectively and efficiently, to prepare the daily work program in accordance with the instructions given, to arrange the meetings they will hold, to organize domestic and international duties, to ensure the execution of representation and protocol services,
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By ensuring an accurate appointment flow, the Rector's limited time is utilized to ensure the most efficient use of resources,
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To determine the procedures to be followed in preparing and sending greeting cards for religious and national holidays and special day celebrations on behalf of the Rector, and to support the Press and Public Relations Directorate,
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To determine the procedures to be applied to documents referred to the Private Office Directorate,
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Private Office Directorate To determine the procedures for preparing the spines and dividers of the files prepared according to the Standard File Plan for archiving documents received by the Directorate or sent from the Private Secretariat Directorate,
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All kinds of documents of the Rector and Vice-Rectors To support the Press and Public Relations Directorate in protocol, visits and ceremonies,
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To perform other duties assigned by the Rector,
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To carry out the work and procedures of the Office, to communicate its orders and instructions to the relevant parties, to follow up, to obtain the requested information and documents from within and outside the institution in a timely manner and to submit them to the Office,
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To handle all telephone calls of the Rector's Office To facilitate meetings and forward appointment requests.
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To monitor and follow up on the work of the units in accordance with the orders of the Rectorate,
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To check the documents submitted to the Rectorate for signature in terms of correspondence rules, to ensure that necessary corrections are made if any, and to send those that have been signed, forwarded or completed to the relevant places,
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To conduct research and investigations on matters requested by or submitted to the Rectorate, and to provide supplementary information and documents,
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To conduct routine internal correspondence regarding matters related to the Private Secretariat Unit; registration, forwarding, filing and follow-up tasks, as well as handling the Authority's congratulations, thanks, condolences, etc. to conduct correspondence,
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to prepare the unit activity report of the Private Office Unit,
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to assign duties to the personnel working in the Private Office Unit under the Private Office Director, to control their work, to organize their activities, to carry out the necessary work to increase the work efficiency of the personnel, and to provide training and development,
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to organize and arrange the archive of the Private Office Unit to ensure that all kinds of written and confidential documents that need to be kept are filed and archived in an orderly manner,