DUTIES OF THE DEPARTMENT OF REGISTRAR'S OFFICE

1. To issue student documents and transcripts,
2. To issue a transcript,
3. To issue and give a temporary graduation certificate to those whose graduation is approved by the board of directors,
4. To carry out procedures for graduate students and archive their files,
5. To issue a letter for international students to obtain a residence permit,
6. To send the petitions for suspension of study to the relevant departments,
7. To send ANNEX-C2 documents of the dropped-out students to the Military Service Branch,
8. To process the notes of those whose notes have material mistakes into the computer,
9. To process the leave periods of the students who have suspended their studies into the computer,
10. To serve notification to the address of the student who has suspended the study,
11. To process the penalty periods of the students who have received disciplinary punishment into the computer,
12. To issue a disciplinary status letter for students upon request,
13. To obtain the registration documents of the students placed by OSYM, to make their final registrations, and give their identity cards,
14. To organize files after final registration, to complete missing documents,
15. To complete missing documents of registered students,
16. To send ANNEX-C2 documents of the registered male students to the Military Service Branch,
17. To send the petitions of the registered students who want to be exempted from the courses they have studied in other higher education before to the relevant units,
18. To process the exempted courses into the computer with the decision of the relevant board of directors,
19. To issue the documents requested by the students who want to make the undergraduate transfer,
20. To receive the documents of the students who want to come with undergraduate transfer and to send them to the relevant units,
21. To notify those whose undergraduate transfers are accepted by the board of directors, to make their registrations, and to request their personal files from the University,
22. To process the grade conversions of the students going abroad in the Erasmus program into the computer,
23. To register those coming from abroad in the Erasmus program, issue a residence permit document, and register the courses to be taken,
24. To record those coming with the Farabi program into the computer,
25. To counsel students in person or over the phone regarding student affairs,
26. To assign an advisor to newly registered students,
27. To make a list of potential graduates,
28. To make internal and external correspondence,
29. To carry out the procedures of graduates and deregistered students and to archive their files,
30. To send applications for double major and minor programs to the relevant departments,
31. To register those who have been accepted to the double major and minor program,
32. To notify the Strategy and Development Department of education refunds of students who have received a contribution loan,
33. To send the course programs to the relevant units for approval,
34. To update approved course programs on the computer,
35. To carry out works and procedures related to students' registration, course enrollment, education certificate, identity, postponement, transcript, suspension of study, dismissal, undergraduate transfer, exemption, scholarship, temporary graduation, diploma, etc., and to prepare their documents,
36. To do the works related to course assignments, to enter the course schedules into the system,
37. To request the departments to update the student advisor lists at the beginning of the academic year, define the updated list in the system, follow the advisor's approvals,
38. To enter the grades of students going to other universities within the framework of ERASMUS and FARABI into the system,
39. To request the courses offered to be opened outside the field from the departments at the beginning of each semester and to define them to the system,
40. To ensure that up-to-dateness of KYK scholarship breakdown in the system,
41. To send the military service and KYK lists of the students who have been deregistered and graduated,
42. To announce the exam programs of the departments, notify the students thereof to enter their rates into the system,
43. To inform the relevant departments and students of the Board of Directors' Decisions for the students who cannot take the exams due to their excuses,
44. To announce single course exams, file applications, and carry out other processes,
45. To announce the lists from the departments for the student who have failed due to absenteeism before the final exams,
46. To carry out the necessary studies for the exams required for graduation and grade-raising exams,
47. To issue success rates at the end of each semester,
48. To make announcements about students,
49. To enable the computer printouts of the transcripts to be signed by the instructors at the end of each semester, to archive thereof duly,
50. To carry out the procedures related to the student council and representation in the faculty,
51. To carry out the preparation of the academic calendar,
52. To prepare the student quota to be admitted to the faculty,
53. To duly archive any documents of students,
54. To identify the students who are ranked in the programs,
55. To follow the entry of student information and grades into the automation system,
56. To enter the information of class branches and the instructors who will conduct the course into the web page database before the registration dates,
57. To check the curriculum installed in the system and correct the wrong ones,
58. To prepare the documents for international students to be submitted  to the police department and to organize their files,
59. To examine the new registry files, to correct the deficiencies,
60. To carry out the procedures related to the Summer School,
61. To work in coordination with the financial affairs office in internship procedures,
62. To carry out works related to student disciplinary and investigation procedures,
63. To make an effort to work in harmony with other units in terms of work efficiency and peace,
64. To prepare reports related to the field of duty in the faculty, to keep the statistical information  forming the basis for them,
65. To inform the top managers about the works and processes, to explain the unfulfilled works with their justifications,
66. To notify Quotas (Undergraduate Transfer, Vertical Transfer, Foreign Students, and YKS),
67. To follow YÖK and OSYM procedures, to carry out processes according to the legislation,
68. To organize the student affairs information system according to the academic calendar,
69. To execute and update YÖKSİS procedures,
70. To follow the procedures of the scholarship students,
71. To carry out upgrading procedures at the end of each year,
72. To constantly keep Student Affairs Information System up-to-date, to respond urgently to the problems experienced,
73. To collect exam documents at the end of each semester and archive them completely,